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ALABAMA ASSOCIATION OF REALTORS®, INC.
POLICIES & PROCEDURES MANUAL
Last amended January 21, 2010

SECTION 1
STATEMENT OF POLICY
Section 1.1. Preamble
We, the members of the Alabama Association of REALTORS®, represent the professionals active in all phases of the real estate industry. We are dedicated to the preservation of the free enterprise system and the right of the individual to own real property as guaranteed by the Constitution of the United States of America. We offer to the people of Alabama, and to government, our knowledge, our experience, and our dedication to professionalism through continuing education.

Section 1.2. NAR Statement of Policy
We officially adopt and pledge our support to the current statement of policy of the NATIONAL ASSOCIATION OF REALTORS®.

Section 1.3. Continuing Education
We support the continuation of training and education throughout the professional careers of all members of our Association, to assure competent and skillful real estate service to the citizens of Alabama. We continue our support of the concept of making available meaningful and advanced levels of training and education to all of our members.

Section 1.4. Political Involvement
We believe that political involvement is necessary for the continued support and strength of the free enterprise system. It shall be our goal to look for continual input from our membership in the consideration of candidates, issues, and legislation that affect the real estate business and the free enterprise system. We will also strive to keep our membership informed in all areas of political activity.

Section 1.5. Equal Opportunity
(A) In Housing
We affirm our support for equal opportunity in housing and are dedicated to fulfilling the requirements of fair housing laws. We support Fair Housing Partnerships in accordance with the policy of the NATIONAL ASSOCIATION OF REALTORS® in providing equal professional service to all people.
(B) In Employment
The Alabama Association of REALTORS®, Inc. extends employment opportunities and benefits as an equal opportunity employer without regard to race, color, sex, religion, national origin, or other non-work related criteria.

Section 1.6. Ethics and Professional Standards
We strongly support the Code of Ethics and the Standards of Practice for professional conduct of the NATIONAL ASSOCIATION OF REALTORS®. We further interpret this obligation to be to follow the Golden Rule by "doing unto others as we would have them do unto us."

Section 1.7. Chair of Real Estate
We support continued research on all practical matters pertaining to real estate. We believe the Chair of Real Estate at the University of Alabama will be instrumental in the development and continuance of academic pursuits to bring about a better understanding of real estate matters and their effects on the lives of all citizens of Alabama.

Section 1.8. Real Estate Regulation
We strongly support the Alabama Real Estate License Law and the Alabama Real Estate Commission in seeing that the law is complied with by all licensees of the State of Alabama. It is our desire and intent to keep a strong and viable line of communication open between the Association and the Commission. All changes in the license portion of the law should be discussed between the Alabama Association of REALTORS® staff and the Real Estate Commission staff to determine opinions as to their workability and feasibility, and such meetings should be held with the full knowledge and involvement of the Alabama Association of REALTORS® Governmental & Political Affairs Committee Chair. (1/17/90)

We also recognize the great influence Real Estate Commission members have and suggest that Commissioners who are also State Directors of the Alabama Association of REALTORS® exercise discretion when attending committee and Board of Directors meetings to avoid any actual or perceived undue influence or conflict of interest in Association matters. This could require the Commissioner to state his/her position on an issue and then exit the meeting to avoid unduly
influencing the outcome of deliberations.(9/21/96)

Section 1.9. Private Property Rights
(A) Enjoyment of Rights
Every person should have the right to acquire real property with confidence and certainty that the value of such property will not be unduly diminished or jeopardized by government action at any level without just compensation or the owner's express consent.
(B) Affordable Housing
We support the concept of affordable housing and defend the right of Americans to own property free of unreasonable controls. We, therefore, urge elected officials at all levels of government to oppose the adoption of rent control legislation. We believe the continuing demand for rental housing can best be met by private investors willing to take long term capital risks.
(C) Highest and Best Use
We believe in the fundamental right of all private property owners, working through local government, to determine the highest and best use of their land.

Section 1.10. Residential Mortgage Financing
We support the development and implementation of additional methods of residential real estate mortgage financing which are beneficial to all parties to the transaction, to enable more families and individuals to own a home. We believe a top priority of residential financing is to enable the parties to complete a transaction with a minimum of technical problems and time delays. We further believe full, advance disclosure of all terms of financing is necessary to protect the interest of all parties. We also recognize the importance of the issuance of tax-free mortgage revenue bonds as an important source of capital in financing residential housing.

Section 1.11. Legislation
It is a top priority of the Alabama Association of REALTORS® to closely monitor activities in the legislative area so as to be better able to inform its membership of any such legislation. We will strongly support legislation, which promotes the interest of the real estate profession and the free enterprise system. We will vigorously oppose any legislation detrimental to and adversely affecting the real estate industry.

Section 1.12. Anti-trust Law
The Alabama Association of REALTORS® strongly supports competition and an open marketplace in which fees, commissions, and compensation are fully negotiable between the parties to each such agreement. As an Association we consider adherence to the Federal anti-trust laws as one of the most important duties of members and officers.

Section 1.13. Anti-trust Policy
A goal of the Alabama Association of REALTORS® (AAR) is to improve the level of products and services offered by its members to the public and to assist customers and clients in comparison shopping for products and services. Consistent with this policy, it is the policy of AAR to comply strictly with the antitrust laws. AAR will not knowingly permit discussions of individual company prices or the related types of sensitive information listed below. AAR membership is open to any individual or entity meeting the membership qualifications set forth in the Bylaws. Statistical reporting by AAR will be voluntary and will relate to comparisons of past transactions of general interest. Data collection will not be limited to the membership, and the results will be available to non-members for a reasonable fee. The development of any guidelines or standards in which AAR participates will be open to wide participation by affected parties, and adherence to the guidelines or standards will be strictly voluntary. In conducting any collective research, AAR will take care to avoid anti-competitive effects.

AAR will seek the advice of AAR's counsel in order to insure that topics that may give an appearance of an agreement, which would violate the antitrust laws, are not discussed at AAR meetings. In addition, it is AAR's policy that its staff be well versed in antitrust matters. The fact that AAR staff or counsel is present at a meeting, however, should not invite probing to determine how far a discussion can proceed before it becomes apparent that it is improper and is cut off. It is the responsibility of each member in the first instance to avoid raising improper subjects for discussion. This policy statement has been prepared to assure that participants in AAR meetings are aware of this obligation.

The Dos and Don'ts presented below highlight basic anti-trust principles. Members should consult their own counsel in all cases involving specific situations, interpretations, or advice.
DO NOT:
1. Do not, in fact or appearance, discuss or exchange information regarding:
a. Commission levels, fees, business expenses or other business information or policies which would allow or encourage price fixing or maintenance;
b. Bids on contracts for particular properties or any information which would allow or encourage bid rigging;
c. Actions relating to actual or potential competitors that might have the effect of excluding them from your market or of influencing the business conduct of customers towards such competitors;
d. Plans of individual companies concerning proposed or existing territories or customers;
e. A firm's competitive business decisions;
f. The duration or types of listing agreements or the form of compensation accepted;
g. The compensation offered or paid to a firm's agents or employees;
h. Any other actions that might be construed as concerted attempts to restrain competition, including joint attempts to control or affect prices, market conditions, marketing practices, customer choice, etc.

2. Do not discuss or exchange information regarding the above matters during AAR-sponsored meetings or at social gatherings incidental to AAR meetings, even in jest.
3. In addition, any general historical statistical data collected by AAR is for use and analysis by individual businesses and should not be discussed among competitors at organized functions or otherwise.
DO:
1. Adhere to prepared agendas for all AAR meetings and object any time meeting minutes do not accurately reflect the matters which transpired.
2. Consult with the AAR General Counsel and your company on all antitrust questions relating to AAR meetings.
3. Protect against any discussions or meeting activities that appear to violate the antitrust laws; disassociate yourself from any such discussions and leave any meeting in which they continue.

Section 1.14. Whistleblower Policy (01/22/09)
AAR requires Association officers, directors, committee members, and employees to observe the highest standards of business and personal ethics in conducting their duties and responsibilities (The Policy). Employees and representatives of the Association must practice honesty and integrity in fulfilling their responsibilities
and comply with all applicable laws and regulations.

1. Report Responsibility:
It is the responsibility of all employees and representatives of the association to comply and maintain the highest standards of business and personal ethics and to report violations or suspected violations in accordance with this Policy.
2. No Retaliation:
No employee or representative who in good faith reports a violation of The Policy shall suffer harassment, retaliation or adverse employment consequences. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This policy is intended to encourage and enable employees and others to raise serious concerns with the Association prior to seeking resolution outside the organization.
3. Reporting Violations:
AAR maintains an open door policy. Employees are encouraged to share their questions, concerns, suggestions or complaints with their supervisor or anyone in management including legal counsel whom they are comfortable approaching. Supervisors are required to report suspected violations to AAR's compliance officer (VP of Admin) who has responsibility to investigate all reported violations. For suspected fraud or criminal acts or when an individual is not comfortable with following the open door policy, the compliance officer should be contacted directly.
4. Compliance Officer:
AAR's compliance officer is responsible for investigating and resolving all reported complaints and allegations concerning violations of The Policy and shall advise the chief executive officer, legal counsel, and executive committee.
5. Acting in Good Faith:
Anyone filing a complaint concerning a violation or suspected violation of The Policy must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of The Policy. Any allegations that prove not to be substantiated or which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
6. Confidentiality:
Violations or suspected violations of the Policy may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
7. Handling of Reported Violations:
The compliance officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.

SECTION 2
ORGANIZATION
Section 2.1. Office Location
The executive offices of the Alabama Association of REALTORS® shall be at 522 Washington Avenue, Montgomery, Alabama, and at such other locations as may be provided by the Board of Directors.

Section 2.2. Tax Status
(A) AAR as 501(c)(6)
The Alabama Association of REALTORS® shall be organized as an IRS 501(c)(6) organization.
(B) Profit, Non-profit Subsidiaries
The Executive Committee is authorized to take action and advise the Directors of such if at any time for tax purposes, mailing costs, or other similar reasons, it becomes advantageous to organize either for-profit or not-for profit subsidiaries.

Section 2.3. Legal and Professional Counsel
The Executive Committee subject to the approval of the Board of Directors may retain legal and other professional counsel and fix the terms of compensation thereof. (7/3/91)

Section 2.4. President's Duties (9/18/08)
Short Description:
The President is the chief elected officer of the Association and serves as chair of the Executive Committee and Board of Directors. (9/19/08)

Term: One (1) year, can repeat but non-consecutive (unless something unforeseen happens to President-Elect and he/she cannot serve their term). This will provide the Secretary or Treasurer the chance to serve as President-Elect to prepare for their term as President. (9/19/08)

Qualification Requirements: Must have served as RVP, Sec, Treasurer and President Elect at some time prior to or during his/her running for President (9/19/08)

Specific Responsibilities:
1. Insure that the Mission of the Association is advanced while adhering to the Association's bylaws, budget, policies and business plan. (9/19/08)
2. Preside at all meetings of the Executive Committee and Board of Directors, voting only to make or break a tie.
3. Set the date, location and agenda of all Executive Committee meetings.
4. Appoint Presidential Advisory Groups (PAGs) as needed, as permitted by the Bylaws and Policy & Procedures Manual. Presidential Advisory Groups (PAGs) appointed by the President cease to exist when their final report is presented. (9/19/08)
5. Serve as an ex-officio voting member of all AAR committees except as an ex-officio non-voting member of the Audit Task Force.
6. Chair meetings of the Local Board Presidents’ Advisory Group. (9/19/08)
7. As provided in Section 4.4. C. of these policies, and with the President-Elect, select committee members, chairs and vice chairs, etc.
8. Visit as many boards as the limitations of time will permit, installing board officers where requested. (Requests for presidential visitation should be made through the AAR office.)
9. Officially speak on behalf of the Association and represent the Association before other groups when invited to do so. However, he/she should not appear before groups and speak as an individual. At all times the President should speak in favor of issues adopted by the Association, against those issues which the
Association opposes and takes no side on issues which the Association has chosen not to take a position on.
10. Supervise the business and affairs of the Association and its staff through frequent consultation with the Executive Vice President.
11. Submit monthly expense statements to the AAR office by the 7th day of the following month for reimbursement.
12. Work closely with the Treasurer, the Executive Vice President, and appropriate staff to insure that the finances and expenses of the Association are properly handled.
13. Serve as an NAR Director and attend all NAR Director meetings and regional caucus including, but not limited to, those held during the Mid-Year and Annual Convention. (9/19/08)
14. At the end of your term, serve on the Executive Committee as Immediate Past President. (9/19/08)

Section 2.5. Immediate Past President's Duties (9/19/08)
Short Description:
The Immediate Past President shall serve as a member of the Executive Committee and in an advisory capacity to the President.

Specific Responsibilities:
1. To serve as an Advisor and be available when called upon by the President, Executive Committee or Board of Directors.
2. Serve as a voting member and attend all meetings of the Executive Committee and Board of Directors.
3. To serve as chair of the Nominating Committee and act in accordance with the AAR Bylaws by meeting to receive nominations for officers and then recommending to the Annual Membership Meeting at least one candidate for each office to be filled.
4. In addition, as Chair of the Nominating Committee, shall lead the committee to recommend to the Board of Directors those National Directors to replace any whose terms will expire in the appropriate year. (9/19/08)
5. To serve as a permanent Director of the Association (each Past President shall be a full voting member of the Board of Directors as long as he/she holds active membership in the Association) or elects to hold non-voting Emeritus status. (9/19/08)
6. Serve as a member of the Audit Task Force (See AAR Policies and Procedures for details).

Section 2.6. President-Elect's Duties (9/19/08)
Short Description:
The President-elect shall serve as a member of the Executive Committee and assist the President in performing his/her duties. The President-elect shall use his/her term of office to prepare to serve as President.

Term: One (1) year, can repeat but non-consecutive (9/19/08)

Qualification Requirements: Must have been a Regional Vice President (RVP) in the past and have served as Treasurer and Secretary (9/19/08)

Specific Responsibilities:
1. In the absence, or inability, of the President to act, to serve as presiding officer and perform such other duties of the President as may be required.
2. In the event of the death, disability, resignation or removal from office of the President, fill the unexpired term of the President. In this event, he/she shall not be prohibited from being selected to his/her otherwise normal term as President.
3. When invited to do so, or as a substitute for the President, install local board officers. (All invitations should be cleared through the AAR office.)
4. Represent the Association before other organizations when invited to do so or at the request of the President. However, he/she should not appear before groups and speak as an individual. At all times the President-elect should speak in favor of issues adopted by the Association, against those issues which the Association opposes and take no side on issues which the Association has chosen not to take a position on.
5. Serve as a voting member and attend all meetings of the Executive Committee and Board of Directors.
6. Submit timely expense statements to the AAR office by the 7th day of the following month for reimbursement.
7. Serve as Chair of the full Governmental and Political Affairs Committee.
8. Serve as member of the Audit Task Force. (Refer to Section 7.5(D) of the AAR Policies and Procedures for details).
9. From time to time perform such other duties as may be directed by the President, the Executive Committee, and the Board of Directors.
10. Work with the Treasurer at the appropriate time to select Committee Chairs/Vice Chairs, Committee Charges, Committee members, etc., for the next Association year.
11. Serve as an NAR Director and attend all NAR Director meetings and regional caucuses including, but not limited to, those held during the Mid-Year and Annual Convention. (9/19/08)

Section 2.7. Treasurer's Duties (9/19/08)
Short Description:
The Treasurer shall serve as a member of the Executive Committee.

Term: One (1) year, can repeat but non-consecutive (9/19/08)

Qualification Requirements: Must adhere to the qualifications for vice chair in regards to Government and Political Affairs Committee, must have been Secretary (9/19/08)

Specific Responsibilities:
1. Serve as Chair of the Finance Committee and as a member of the Executive Committee and Board of Directors.
2. Present the proposed budgets to the Executive Committee and Board of Directors.
3. Monthly review the financial report with the Executive Vice President.
4. Present the financial statements, including summary of income and expenses and current budget to the Executive Committee and Board of Directors at each set meeting.
5. Prepare and submit to the President any assigned or interim special reports.
6. Attend all meetings of the Finance Committee, Executive Committee and Board of Directors.
7. Serve as Chair of the Audit Task Force, (see AAR Policies and Procedures Manual - 7.5.D.), and review the annual independent financial audits of the Association and report any pertinent items to the Executive Committee and Board of Directors.
8. When invited to do so, or as a substitute for the President, shall install local board officers, or speak to Boards when requested. (All invitations should be cleared through Alabama Association of REALTORS® office).
9. Represent the Association before other organizations when invited to do so or at the request of the President. However, he/she should not appear before groups and speak as an individual. At all times the Treasurer should speak in favor of issues adopted by the Association, against those issues which the Association opposes and take no side on issues which the Association has chosen not to take a position on.
10. Serve as a voting member and attend all meetings of the Executive Committee and Board of Directors.
11. From time to time perform such other duties as may be directed by the President, the Executive Committee, and the Board of Directors.
12. Serve as Vice Chair of the Full Governmental and Political Affairs Committee.
13. Work with the President-elect at the appropriate time to select Committee Chairs/Vice Chairs, Committee charges, Committee members, etc. for the next Association year.
14. Should be prepared to serve as a National Director for a one year term, by virtue of office, if recommended by the Nominating Committee and approved by the Board of Directors. (9/19/08)

Section 2.8. Secretary’s Duties (9/19/08)
Short Description:
The Secretary shall be elected in accordance with the bylaws of the Alabama Association of REALTORS®.

Term: One (1) year can repeat but non-consecutive (9/19/08)

Qualification Requirements: Must have been a Regional Vice President (RVP) sometime in the past (9/19/08)

Specific Responsibilities:
1. Serve as a voting member and attend all meetings of the Executive Committee and Board of Directors. (9/19/08)
2. Certify official approval of the minutes of the meetings of the Executive Committee and Board of Directors. (9/19/08)
3. Certify official membership reports to the Executive Committee and the Board of Directors.
4. Prepare and submit to the President any assigned or interim special reports.
5. Serve as Vice Chair of the Finance Committee.
6. Serve as member of the Audit Task Force. (Refer to Section 7.5. (D) of the AAR Policies and Procedures for details).

Section 2.9. Regional Vice President's Duties (9/19/08)
Short Description:
The Regional Vice President is the official representative of the Association within his/her jurisdiction and serves as liaison between Local Board and State Association leadership. The Regional Vice President identifies problems or opportunities within the Region and assists wherever possible. Service as a regional vice president shall be prerequisite to being eligible to the other elective offices of the Association.

Term: One (1) year, can repeat but non-consecutive, unless recommended by the Region. (9/19/08)

Qualification Requirements: Leadership AAR graduate or Local Board President or recommended by the Region and one of the Following:
A. Two (2) years served on local Board of Directors
B. Two (2) years served on an AAR Committee (9/19/08)

Specific Responsibilities:
1. Contact newly elected Board Presidents in your Region and let them know of the Association's desire to be of service.
Monthly: contact Board Presidents about Board activities and concerns and send the Regional Vice President Monthly Report on your discussions to AAR offices, to be received by the 25th day of the month at AAR. This Report shall be disseminated to the Executive Committee prior to their regular meetings and discussed in the Executive Committee meetings. (9/19/08)
2. At all times keep both the President and Executive Vice President informed of problems or special needs of Boards in your Region and visit those boards as needed.
3. Prior to each business meeting of the Association, contact the Board Presidents in your Region and ask them to encourage full attendance from their Directors and those serving on AAR committees. (1/13/00)
4. Visit each Board in your Region a minimum of once during the year and meet privately with Board Leadership/Directors to determine what problem areas may exist. If special attention is needed, two or more visits during the year may be called for. (1/13/00)
5. When attending meetings of the Boards in your Region:
a. Stress the importance of an aggressive membership recruitment campaign. Urge the Board leadership to have an active program of both membership solicitation and retention.
b. Outline services available to Boards from the State Association and stress the importance of attendance at the State Association's meetings and involvement of the Board's membership in Association sponsored educational opportunities.
c. Stress the importance of regularly scheduled meetings which are of interest and benefit to the Board's membership. Emphasize that AAR can assist in planning and securing speakers via the Speaker's Bureau.
6. When requested, act on behalf of the President as installing officer for Boards in your Region when the President is unable to attend.
7. Call and preside at the annual and any special caucuses of the Region.
8. At least once during the year hold a Regional Meeting. , AAR will notify members in the region. (1/13/00)
9. Serve as a member and attend all official meetings of the Executive Committee and AAR Board of Directors. (9/19/08)
10. At the end of your term of office, prepare a written report and pass it on to your successor. At the Annual Orientation of the incoming Executive Committee, a time will be scheduled for you to meet with the incoming Regional Vice President to orient your successor on developments, progress made, problems, etc. of each of the Board's in your Region. (9/18/08)

Section 2.10. Board of Directors' Duties (1/16/91)
1. As stated in Article VI, Section 3, of the Constitution & Bylaws, the following financial responsibility is conferred:
The Board of Directors shall administer the finances of the Association and shall have sole authority to appropriate money. Notwithstanding the provisions of Article III, Sections 1 through 3, the Board of Directors shall have the authority to levy a special assessment for specific purposes and shall provide for the collection of the same. The accounts of the Association shall be audited annually by a certified public accountant.
2. As stated in Article VI, Section 4 and 5, of the Constitution & Bylaws, the following attendance requirements are set forth:
The Board of Directors shall meet not less than two (2) times each year, once at the Leadership Conference which shall be held in the first month of the fiscal year and once at the time of the Annual Convention.
3. A Director is expected to attend all meetings of the Board of Directors. Article VI, Section 5.A. & B. sets forth sanctions placed on unexcused absences, etc.
a. Any member selected by Section 1. C. hereof who during the term of office is absent from two meetings of the Board without having been officially excused in writing for good cause by the Executive Committee, shall be deemed to forfeit the office and the Executive Vice President shall so notify the
Director and the Director's local board. The Director shall have fifteen days thereafter to appeal to the Executive Committee in writing for waiver of this


provision for good cause, which appeal shall be heard at the next meeting thereof. Where a position is forfeited and hence vacant, the Executive Vice President shall notify the respective local board, which shall be entitled to select a director to fill such vacancy.
b. Any member selected by Sections I.A or B, or by Sections 2.B or C, who is absent from two meetings of the Board during the term of office shall be placed on inactive, non-voting status, and may be returned to active status only for good cause on written application to and approved by the Board of Directors.
4. In addition, the following requirements are set for Directors of the Alabama Association of REALTORS®, Inc.:
a. As a member of the State Association's governing body, it is the responsibility of the State Director to represent the interests of the total State Association membership and not solely his/her personal interest, local board or region.
b. The Alabama Association of REALTORS® will prepare a summary of the most important issues discussed and /or acted on at the meetings of the Board of Directors. This summary will be mailed to all State Directors within 30 days of Directors' meetings for State Directors to discuss at local board meetings. (i.e. Executive Committee, Board of Directors and Membership meetings.) This summary and the minutes of the meetings will also be mailed directly to the local boards.

Section 2.11. Committee Chair/Vice Chair Duties (9/19/08)
Timetable and Selection Process for Committee Chairs, Vice Chairs, Committee Charges, Budgets and Committee Members (9/19/08)
(A) Annually the President-Elect and Treasurer shall meet no later than June 15 for the purposes of initiating the selection process for Committee Chairs and Vice Chairs. The final selection shall be designated no later than the Annual Convention each year for approval of the Board of Directors. (9/19/08)

1. Requirements for selection of chairs. (9/19/08)
a. Chairs are appointed by President-Elect
b. Should have attended two-thirds (2/3) of meetings during a two year period for the committee Chair being considered.
c. Should have served on the committee for three years or chaired another committee other than Finance.
2. Requirements for selection of vice chairs. (9/19/08)
a. Vice Chairs are appointed by President-Elect and Treasurer
b. Should have attended two-thirds (2/3) of meetings during a two year period for the committee Vice Chair being considered.
c. Should have been on the committee for two years.
*If no candidate is found meeting the criteria, selection can be made at AAR President’s discretion. (9/19/08)
* These requirements are excluded for any Vice-chair or Chair position held by any Executive Committee officers. (9/19/08)

(B) No later than October 15 each year, based on those Chair/Vice Chair approved by the Directors, Chair/Vice Chair Commitment letters shall be sent to all Chair/Vice Chair, along with the basic Committee Charge as set in the Bylaws and/or Policy & Procedures Manual of the Alabama Association of REALTORS®, Inc. (9/19/08)

(C) No later than November 15 each year, a meeting shall be held at the AAR offices in Montgomery for the purposes of the President-Elect and Treasurer meeting with the prospective committee leadership to draw up a full Committee Charge and Plan of Action for each committee using the AAR Business Plan as the guide for the charge, along with meeting dates for the year. In addition, each Chair/Vice Chair shall be given a list of all persons requesting committee service to enable them to make recommendations to the President-Elect and Treasurer concerning appointments/continuation of committee members. (9/19/08)

(D) The first committee meeting will be at the beginning of each new year in the Leadership Conference time format, except those meetings scheduled to meet at other times away from the normal committee time frames. (9/19/08)

(E) Prior to each Committee meeting during the year, it is the responsibility of the Chair and Vice Chair to contact each committee member to let them know of the meeting and their responsibility and commitment to their respective committees. (9/19/08)
1. To establish measurable/quantifiable goals and report to the Board of Directors of AAR as to the progress of the Committee.
2. That programs and/or policies must be created or implemented by this Committee that are consistent with the Alabama Association of REALTORS®, Inc.: Constitution & Bylaws, Policy and Procedures Manual, Strategic Plan and/or Structural Audit.
3. To appoint and give clear direction to Task Forces as needed, empowering them to either make their report back to the committee or to make their
recommendations directly to the Board of Directors. (9/19/08)
4. To know the financial aspects of the committee and to be familiar with the budget process. Line item adjustments within the committee budget may be made at the discretion of the committee.
5. To participate in the ongoing work of the committee outside of the times set for group meetings.
6. To create an environment that encourages maximum member participation.
7. To ensure that the Committee follows appropriate procedures for accomplishing programs.
8. To coordinate with staff liaison the plans, actions, mailings, etc. as pertains to this Committee.
9. Develop and/or review the long range plan for committee they chair. (9/1908)
10. Committee chair or (designee) presents motions from their committee to the Executive Committee and Board of Directors. (9/19/08)
11. Term of one(1) year can repeat. (9/19/08)
12. Chairs vote only to make or break a tie. (9/19/08)

Section 2.12. Regions Defined (06/16/98)
(A) Regions Defined
The regions of the Association shall embrace boards whose jurisdictions fall within the respective Alabama counties named below:
NORTHERN: Includes Lauderdale, Limestone, Madison, Jackson, Colbert, Franklin, Lawrence, Morgan, and Marshall counties.
NORTH CENTRAL: Includes Marion, Winston, Cullman, DeKalb, Etowah, Cherokee, Lamar, Fayette, Walker, St. Clair, Calhoun, Cleburne, Pickens, Tuscaloosa, Talladega, Clay, Randolph, and Bibb counties.
JEFFERSON-SHELBY-BLOUNT: Includes Blount, Jefferson and Shelby Counties.
CENTRAL: Includes Sumter, Greene, Hale, Perry, Chilton, Coosa, Tallapoosa, Chambers, Choctaw, Marengo, Wilcox, Dallas, Autauga, Elmore, Macon, Lee, Lowndes, Montgomery, Bullock, Russell, Butler, Crenshaw, Pike, Covington, Coffee, Dale, Barbour, Henry, Houston and Geneva counties.
SOUTHERN: Includes Washington, Clarke, Monroe, Conecuh, Mobile, Baldwin, and Escambia counties.

(B) Map of the Regions
A map was approved and is attached hereto and incorporated herein. (See page 8)

Section 2.13. NAR Director Criteria (9/19/08)
An NAR Director is expected to attend both National Board of Directors meetings each year. To request an excused absence a written letter of explanation must be sent to the state Executive Committee and to the National Association.(6/8/1999)

It is the NAR Director's job to keep abreast of the current issues and problems facing the NATIONAL ASSOCIATION OF REALTORS®.

As a member of the National Association's governing body, a National Director's major responsibility is to represent the entire membership of the National Association. There being many different viewpoints in the Association body with sound reasons to support each of them, it is, however, incumbent on the National Directors to keep in mind that they are responsible to all of the members and must keep the welfare of the total Association in the forefront of their decisions and not base any decision on geographic or factional considerations.

To be a National Director, one must have attended at least one Director's meeting at a National meeting in the year prior to his/her being appointed as a National Director.

To be a National Director, one must have served as a Board President, or National Director by virtue of being a national officer of an Institute, Society or Council, or service on the NAR Executive Committee prior to his/her appointment as a National Director. (7/1/97)

Subsequent to NAR Committee/Leadership Request Forms being distributed, the National Directors will meet for the following purposes, realizing the NAR deadline:
1. Review NAR Committee Request Forms and make selection of whom to appoint to NAR Committees based on the criteria listed on the form, so as to best serve the Alabama Association of REALTORS®.
2. Based on Committee Leadership Request Forms received, to make a recommendation to National Leadership as to Chair and Vice Chair of National Committees.
3. As part of the criteria of accepting to be a National Director, the Director agrees to serve on one National Committee, and will be appointed through the above
process.

The term of the Entitlement National Director shall be for a period of three years, except the President-Elect of the Alabama Association of REALTORS® shall serve one year of one three-year Entitlement Director term. The AAR Treasurer may serve as a National Director for a one year term by virtue of office if recommended by the Nominating Committee and approved by the Board of Directors. (9/19/08)

Upon the return of the Director from a National Board of Director's meeting, he/she has fifteen days from the close of the National meeting to file with the state Association the following:
1. A National Director Reporting form listing what they consider to be the five most important issues
discussed at the Director's Meeting, committee meetings attended and action taken, and their assessment/opinion of the overall Board of Director's meeting.
2. After the form is filed with the state Association, the Alabama REALTOR® publication editor is to compile and summarize the various reports into one for the current magazine edition being composed.
3. At each of the main state Board of Directors' meetings held each year, one of the National Directors shall be responsible for presenting their composite report to the State Director body, with the maximum time limit of five minutes for presentation. The Directors shall report on a rotation duty.
4. The AAR staff shall be advised to add this report to the Agenda of each Board of Director's meeting.
5. A report of expenses with receipts attached shall be completed on a form provided by the State Association prior to the meeting being attended.

It is mandatory that the above steps be followed before compensation shall be paid to any National Director attending the National meeting.

The NAR Directors recommended by the AAR Nominating Committee, the AAR Board of Directors and elected by NAR shall be reimbursed up to $1,500.00 per NAR meeting, with receipts being required, provided they attend the NAR Directors’ meeting in its entirety, and are present at the time of adjournment; but shall not be paid until all steps of the above are completed by the National Director. (6/8/1999)

It is the responsibility of each National Director to make their own registration and travel arrangements for each National meeting.

Section 2.14. Oath & Installation of Officers
The officers shall be installed during the Annual Convention or at a special membership meeting.

Oath of Office
Do you solemnly and sincerely promise and swear that you will administer the office to which you have been elected to the best of your ability and judgment, in conformity with the Constitution and Bylaws of this Association; and
That you will observe and enforce the Code of Ethics of the REALTORS®;
That you will uphold and support the Alabama Real Estate Commission in its enforcement of the license law of Alabama;
That you will uphold and support your National Association of REALTORS®;
That you will in all your acts be governed by the principles of honesty, justice, and fair play, and in every manner possible endeavor to promote and safeguard the best interest of our State, the high purposes of this State Association, and the welfare of its membership. Do you so subscribe?

Section 2.15. Small, Medium, Large Boards Defined
The boards of the Association shall be categorized as small (1 99 members), medium (100 499 members), or large (500 and above members).

Section 2.16. Executive Committee
(A) Meetings: Except for joint meetings of the Executive Committee and NAR Directors as provided in the bylaws, the attendance of the NAR directors or other individuals at Executive Committee meetings is at the discretion of the President or the Executive Committee.

(B) Employment Agreement: The Executive Committee is authorized to employ or enter into an employment agreement with the Executive Vice President, and is authorized to terminate same as necessary.

(C) Constitutes Legal Action Fund Administrators: The Executive Committee is hereby constituted as the Legal Action Fund Administrators for purposes of administering the Legal Action Fund.

(D) Constitutes Investment Advisory Group: The Executive Committee is hereby constituted as the Investment Advisory Group for purposes of administering the investment funds.

(E) Resolutions: That resolutions “celebrating the life of a deceased REALTOR®” be authorized by the Executive Committee upon receipt from the local association of a fully executed resolution request form containing the professional and volunteer services of the REALTOR®.

Section 2.17. Local Boards
The Association encourages local boards to be ALL-REALTOR® boards.

Section 2.18. Membership Lists
(A) For Official AAR Business: The membership list of the Association is the property of the Association for official use of the Association. The Executive Vice President may furnish mailing lists, for official AAR business, at no cost or at cost if requested on more than an infrequent basis, to local boards, or other persons.

(B) For Societies, Institutes, Councils: The membership mailing list may be provided by the Executive Vice President to a society, institute, or council, for official AAR business, at cost. The list may be rented, for official society, institute, council business (e.g., promotion of a society course or meeting) at a cost of $50 per 1,000 labels.

(C) For Societies, Institutes, Councils: One designee membership mailing list may be provided each quarter by the Executive Vice President to a society, institute, or council for official AAR business at no cost. Any request of the list exceeding the one per quarter may be rented for official society, institute, council business (e.g., promotion of a society course or meeting) at a cost of $150 per 1,000 labels. (1/13/00)

(D) Availability of list for non-AAR business: The AAR membership list is available to AAR members and non-members for non-AAR business. The cost to AAR members and affiliates is $150 per 1000; the cost to non-members is $250 per 1000. Only the Executive Committee should be authorized to make any exception to this policy. (1/13/00)

(E) E-mail addresses may be used in the historical and routine business of the Association, i.e. list serves, Leadership Manual – but shall not be rented, sold, or given to any other individual or organization for any other purpose. (6/3/03)

SECTION 3
ASSOCIATION BUSINESS
Section 3.1. Committee Motions
On business items that necessitate approval by the Board of Directors, all committees shall report motions in writing to the Executive Committee for presentation to the Directors. (1/11/96)

Section 3.2. Executive Committee Review
All committee motions are to be on a form for use as a supplemental agenda by the Executive Committee. The Committee shall recommend action to the Directors on each such motion, on a supplemental agenda which shows the original motion, and the Executive Committee's recommendation. (9/87)

Section 3.3. Board Disposition
The chair of each committee may speak to any committee motion and also provide other informational reports. The following motions are in order to dispose of committee motion(s): a. Move adoption, as recommended by the Executive Committee; b. Move adoption, notwithstanding the Executive Committee's recommendation; or c. Other proper motions.
At each Director's meeting, motions should first be presented verbally, discussion allowed, and then the recommendation of the Executive Committee should be presented verbally and disposition made. (1/16/91)

Section 3.4. Board of Directors Notification of Meeting/Minutes
Minutes and a tentative agenda should be sent out by mail not later than two weeks prior to the next scheduled Board of Directors meeting, and they should not be included in the Director Packets at each Directors Meeting. (7/3/91)

Section 3.5. Sign-In Book
There shall be a Director Sign-In Book which contains the name of each Director. This shall be a permanent record book to enable the Executive Committee to vigorously enforce director attendance requirements. (7/3/91)

Section 3.6. Minimum Notice of Meetings
The Chair shall give at least two weeks written notice of the call of any committee meetings, except by consent of the President.

Section 3.7. Recusal of Members
Any member who has a financial interest in the outcome of any matter being considered shall recuse himself/herself. Any member of a committee who is related to a person being considered for an award shall leave the meeting room for the entire deliberation of the award.

Section 3.8. Committee Sign-In
Committee attendance records should be maintained in a permanent sign-in book and a list of committee attendees attached to the committee reports. (7/3/91)

SECTION 4
Presidential Advisory Groups (PAGs), Committee Task Forces and Trustees (9/19/08)
(As reserved by Article VIII of AAR Constitution and Bylaws)

Section 4.1 Presidential Advisory Groups (PAGs)
Presidential Advisory Groups (PAGs) appointed by the President shall report their findings/recommendations to the Executive Committee and Board of Directors for disposition. PAGs appointed by the President cease to exist when their final report is presented. The charge and appointments will be posted on the AAR website and all Associations/Boards shall be notified as to what the task is and who has been appointed. (09/19/08)

Section 4.2 Committee Task Forces (9/19/08)
Task Forces are to be appointed by committee chairs to manage specific committee responsibilities. They are to carry out and implement their charges and when required, submit recommendations and findings to their committee chairs who shall report the findings/recommendations to the Executive Committee and Board of Directors for disposition. Task Forces appointed by chairs cease to exist when their final report is presented. When Task Forces are appointed by the committee chairs, the charge and appointments will be posted on the AAR website and all Associations/Boards and members of that committee shall be notified as to what the task is and who has been appointed.(9/19/08))

Section 4.3 AAR Organizational Chart (9/19/08)
The AAR Organizational Chart provides the structure for the conduct of the Association’s business.
AAR Organizational Chart














































Section 4.4 Advisory Group, Task Force and Trustee Functions
Section 4.4.1 Audit Task Force (9/19/08)
Audit Task Force
The Audit Task Force shall consist of and serve terms as follows:
1. Immediate Past President one year term during year as Immediate Past President
2. President-Elect one year term during year as President-Elect
3. Treasurer one year term during year as Treasurer
4. Secretary one year term during year as Secretary
5. Past State President* three year term
6. State Director** two year term
7. Local Board Ex. Officer*** two year term
8. State President Ex-Officio - Non-voting
9. State Exec. Officer Ex-Officio - Non-voting
*The Past State President shall be chosen by the Past State Presidents as necessary prior to the beginning of the term of office.
**The State Director shall be chosen by the local board presidents prior to the beginning of the term of office. The determination shall be made from a list provided to them by the local boards of their state directors who are eligible to serve a two-year term of office.
***The Executive Officer shall be chosen by the Executive Officers in October prior to the beginning of the term of office.
The first meeting of each Audit Task Force shall be held no later than December 1 of each year for purposes of initiating the audit process with the AAR staff, to engage the CPA for the audit, and to establish communication lines for timely updates and notification of completion of the audit. The Treasurer of the Association shall be the Chair of the Audit Task Force.

Section 4.4.2 Building, Equipment, and Furnishings Committee
Building, Equipment, & Furnishing Committee shall develop and be responsible for a regular schedule of building evaluation and maintenance. (9/19/08)

Section 4.4.3 Issues Mobilization Committee (9/19/08)
Purpose: To support local associations through education and/or financial support to enable them to organize and manage effective issue campaigns to promote REALTOR® public policy when threats to private property rights, homeownership rights or business threats arise.

Section 4.4.4 Legal Action Fund Task Force (9/19/08)
Statement of Organization and Procedure
Legal Action Fund Administrators

(A) NAME:
A special program of the Alabama Association of REALTORS® known as the Legal Action Program is hereby provided for.
(B) PURPOSE:
The principal function of the Legal Action Program shall be to establish and administer the Legal Action Fund. The Legal Action Fund shall be administered so as to best achieve the purposes and goals of the Legal Action Program. These purposes and goals are as follows:
(l) Promote among the Member Boards of the State Association in any appropriate fashion, an understanding of their rights and duties under State law.
(2) Support the adequate representation of Member Boards and Members threatened by litigation having statewide significance.
(3) Provide legal assistance or funding to initiate litigation at the request of a Member Board to promote or defend the rights of members, the public, or others concerned with the protection of private property. Litigation shall not be initiated except in accordance with any and all relevant procedures and policies of the national ASSOCIATION OF REALTORS® and the Alabama Association of REALTORS®.
(4) Defray all or a portion of the costs and legal fees incurred by the Alabama Association of REALTORS® or one or more Members or Member Boards in suits in which they may be named as defendants and which are deemed to involve legal issues of great significance.
(5) Defray the administrative costs and fees of the Alabama Association of REALTORS® involvement and intervention in the Legal Action Program in pursuance of the above-enumerated goals.

(C) FUNDING:
(l) The Legal Action Fund shall be financed by funds derived from the membership in a manner in accordance with the Bylaws and as determined by the Board of Directors.
(2) Such funds shall be derived from the membership in any or all of the following ways, at the discretion of the Board of Directors:
(a) Direct appropriation from the Budget or reserves of the Alabama Association of REALTORS®, as authorized by the Board of Directors.
(b) Annual or special dues assessments or allocations to support the Legal Action Fund, as authorized by the Bylaws of the Alabama Association of REALTORS®.
(c) Loans obtained by the Alabama Association of REALTORS® to endow the Legal Action Fund, secured by and repaid from the general assets of the Alabama Association of REALTORS®.*
(d) Revenues derived from other sources or activities in a manner and at such times
as deemed necessary and appropriate by the Board of Directors.
(D) ADMINISTRATION:
(l) The Legal Action Fund shall be administered by the Legal Action Fund Administrators. The Legal Action Fund Administrators are members of the Executive Committee. The Secretary of that body shall account for and maintain all Fund monies, and shall disburse such monies as recommended by the Legal Action Administrators. (1/11/96)
(2) Each year the body of Administrators shall select from their number a Chair and Vice Chair to serve for a term of one year. The Secretary of the Alabama Association of REALTORS® or his or her designee shall serve as Secretary to the body. Meetings will be held at the call of the Chair, or at the call of the Secretary with the approval of three Committee members, but in no case, less than three (3) times yearly. (1/11/96)
(3) The Legal Action Fund Administrators shall adopt rules and regulations regarding the collection of money to operate the Legal Action Program in accordance with the methods of fund raising as directed by the Board of Directors, and to manage and administer the Legal Action Fund. Such rules are subject to the direction and approval of the Board of Directors of the Alabama Association of REALTORS®.
(E) REQUEST FOR ASSISTANCE FOR MEMBER BOARDS:
(l) All requests for support from the Legal Action Fund must be initiated or supported by a Member Board and be made in writing, directed to the Secretary of the Legal Action Fund Administrators.
(2) All requests for support from the State Legal Action Fund shall be forwarded by the Secretary to the Fund Administrators Chair and to all Legal Action Fund Administrators. (1/11/96)
(3) All requests for support from the Legal Action Program must relate to litigation, actual or proposed, which is deemed likely to result in the determination of the relevant issues in a manner which will have important precedential significance to real estate licensees or the real estate industry generally.
(4) The Fund is for legal costs and fees and may not in any case be used to pay judgments for damages or fines, or to pay any liability resulting from settlement before or after trial of any lawsuit, or to pay any costs or fees of opposing counsel.
(5) Any request for support must also indicate whether or not support has been sought from the National Association's Legal Action Fund. Such statement shall also indicate whether support has also been solicited from the Member Board Legal Action Fund, if such Fund exists, and whether any such support has been granted and on what terms.
(6) The Legal Action Fund Administrators, in collaboration with State Association Counsel, shall study the merits and implications of each request for support. The requesting party shall appear before the Administrators to support the request, and shall answer any questions posed by the Administrators. (1/11/96)
(7) The Legal Action Fund Administrators may condition its support on retention of counsel deemed most experienced in the issues and controversies presented. (6/13/90)
(8) If the Legal Action Fund Administrators reject a request, the Member Board/Association initiating or supporting the request may appeal the denial directly to the Alabama Association of REALTORS® Board of Directors at its general meeting. (1/11/96)
(9) All claims on the Fund shall be submitted to the Secretary of the Alabama Association of REALTORS®. Such claims will then be paid by the Alabama Association of REALTORS® as authorized by the Executive Committee action on the request and substantiated by verified statements of expenses.

* Loans are appropriate only for initial financing and should be repaid as rapidly as possible.

NOTE: THE LEGAL ACTION FUND IS IN NO WAY TO BE CONSIDERED A SUBSTITUTE FOR ERRORS AND OMISSIONS INSURANCE, OR OTHER PROTECTIVE PROGRAMS COVERING MEMBERS AND MEMBER BOARDS.

Section 4.4.5 Investment Advisory Group (9/19/08)
Investment Advisory Group
The Executive Committee constitutes the Investment Advisory Group. The Investment Advisory Group is authorized to obtain the services of an investment
consultant to manage portions of AAR funds. Such investment consultant shall serve at the discretion of the Investment Advisory Group. The Executive Vice President and Assistant Executive Officer shall be ex-officio members. The Investment Advisory Group shall review at least quarterly the investments of the Association. (10/19/04)

Section 4.4.6 Local Board Presidents’ Advisory Group (9/19/08)
Charge
-To meet at least three times annually to discuss state and local issues impacting REALTORS® -To meet with the AAR President to discuss the ways and means where AAR can assist local associations and where local associations can assist AAR for the benefit of all members.
-To name a local President annually to serve on the AAR Audit Committee and five local Presidents annually, one per Region, to serve on the AAR Nominating Committee

Section 4.4.7 Association Executives’ Advisory Group (9/19/08)
Charge:
-To provide a forum for local Association Executives to meet and discuss association and member issues -To provide local Association Executives opportunities to exchange ideas and to meet with the AAR President and AAR Staff

Section 4.4.8 Past Presidents’ Advisory Group (9/19/08)
Charge:
-To advise the President during the year on matters of importance where the collective wisdom of the Group would be important -To hear the President's remarks on matters the President wishes to bring to the Group at their three annual meeting -To provide a meeting at each AAR meeting where Past Presidents can discuss Association issues and offer advice and counsel -To provide a continuous setting where Past Presidents can visit together and have dinner at each AAR meeting

Section 4.4.9 Site Selection Task Force (9/19/08)
Site Selection: The convention location will be recommended by a Site Selection Task Force comprised of three Convention Program Advisory Group (CPAG) members selected by CPAG and three Executive Committee members selected by the Executive Committee. The Site Selection Task Force shall make its recommendation to the Board of Directors each year no later than Leadership Conference. The Site Selection Task Force shall recommend convention sites up to six years out. It shall take into account membership needs and opinions based on the most recent membership survey. Annual Convention should be in state every three years commencing in 2000. The remaining two years in the cycle should have one site which would be easily accessible by car and the other site would have no distance stipulation. Convention content shall be planned each year by the Convention Program Advisory Group, with input from the State President. (9/19/08)

Section 4.4.10 Convention Program Advisory Group (9/19/08)
To plan the content of the AAR Annual Convention with input from the President. The Convention Program Advisory Group (CPAG) answers to the Information and Member Services Committee with their recommendations for Convention Content. The President and President-Elect shall appoint the Chair and Vice Chair of the Convention Program Advisory Group.

Section 4.4.11 Awards Task Force (9/19/08)
AAR Awards Criteria: This list of awards contains only those awards chosen by the AAR Awards Task Force. Other awards such as the Arthur B. Pope Education Achievement, CRB Manager of the Year, etc., are handled by various committees and societies, thus all information regarding these awards will come from these groups. The selection body shall be comprised of at least 16 members, and further, one-half of those members must be present at the Awards Selection Meeting to be held in August of each year. (1/11/96)

Section 4.4.12 REALTOR® of the Year Task Force (9/19/08)
Charge –
To annually select from all local REALTORS® of The Year one member to be the Alabama Association of REALTORS® REALTOR® Of The Year.

Section 4.4.13 REALTORS® for Children Advisory Group (9/19/08)
Charge -To annually determine one Children's advocacy charity to recommend to the Board of Directors as the statewide REALTOR®'s project to assist children -To plan and execute fundraising activities to raise donations to the children's project -To meet with the selected children's project staff and/or officers to coordinate funding and to monitor the program's success

Section 4.4.14 AAR UA Salesmanship Conference Task Force (9/19/08)
The AAR/UA Salesmanship Conference Planning Task Force shall plan the content of the annual conference taking into consideration input from across the state as to the membership’s needs for education. The President-Elect and Treasurer shall appoint the Chair and Vice-Chair of the AAR/UA Salesmanship Conference Planning Task Force for the coming year by March 1st each year. The AAR Education Trustees Committee shall approve the members wishing to serve on the AAR/UA Salesmanship Conference Planning Task Force. Members shall serve a term of three years. A maximum of two consecutive three year terms is allowed.

Section 4.4.15 AAR AU Education Fair Task Force (9/19/08)
The AAR/AU Real Estate Education Fair Planning Task Force shall plan the content of the annual Real Estate Education Fair taking into consideration input from across the state as to the membership’s needs for education. The President-Elect and Treasurer shall appoint the Chair and Vice-Chair of the AAR/AU Real Estate Education Fair Planning Task Force for the coming year by May 1st each year. The AAR Education Trustees Committee shall approve the members wishing to serve on the AAR/AU Real Estate Education Fair Planning Task Force. Members shall serve a term of three years. A maximum of two consecutive three year terms is allowed. Auburn University is designated to provide administration of the Annual Real Estate Education Fair, and agrees to assume all risks thereof, and absorb any losses, and to share 40% of any profits with AAR. This agreement is entered into annually with Auburn University. This annual agreement is in line with the Policy and Procedure agreement with the University of Alabama for the Annual Salesmanship Conference.

Section 4.4.16 ARPAC Trustees (9/19/08)
To elect candidates who are knowledgeable and sympathetic to REALTOR® issues for the purpose of developing governmental policies, legislation, administration and finances for the advancement of the cause of good government. To have sole responsibility and authority for ARPAC fundraising and ARPAC contributions.

Section 4.4.17 Grassroots Committee (9/19/08)
Purpose:
To increase member responses to Calls-To-Action and to provide encouragement and guidance to assist local associations in including member home addresses in their NRDS record. The Grassroots Committee will develop an educational and instructional video message and print materials to be used at the state and local levels.

Section 4.4.18 Chair of Real Estate-Investment Advisory Group (9/19/08)
(A) Agreement with University of Alabama:
Pursuant to an agreement entered into February 17, 1977, with the University of Alabama, there shall be an Investment Advisory Group to be appointed jointly by the AAR Board of Directors and the President of the University of Alabama. Investments of the corpus of the endowment for the Chair of Real Estate shall be "...separately invested in accordance with the recommendations..." of the Advisory Group.

SECTION 5
CONFERENCES AND CONVENTIONS
Section 5.1. Leadership Conference
(A) Charges
The Leadership Conference may have a minimum registration fee, to cover charges of the hotel, meeting space, breaks, meals, etc. (7/3/91)

(B) Location and Registration Fees (9/19/08)
The Leadership Conference shall be held at such location as set by the Executive Committee. Registration fees shall be set by the Executive Committee, with discounts provided for spouse registration. Past Presidents receive a complimentary registration provided they register prior to the date fees increase. (9/19/08)

(C) Jemison Award
The Robert Jemison Award shall be given at Leadership Conference.

(D) Leadership Conference Planning
Staff is responsible for making arrangements, commitments, or entering into any contracts, even temporarily, on behalf of the Alabama Association of REALTORS®, Inc. with regard to the Leadership Conference. A program proposal which takes into account committee input should be presented by staff to the Executive Committee for approval no later than December of each year. (1/11/96)

(E) Trade Show
If a trade show is held in conjunction with the Leadership Conference, institutes, societies, and councils affiliated with the NATIONAL ASSOCIATION OF

REALTORS® will be eligible for a fifty percent (50%) discount off the published exhibitor fee for booth space (the discount does not pertain to additional services requested such as electricity, phone lines, etc.) (7/1/95)

Section 5.2. Salesmanship Conference and Education Fair (9/19/08)
The University of Alabama is designated to provide administration of the Salesmanship Conference program, and agrees to assume all risks thereof, and absorb any losses, and to share 40% of any profits with AAR. Auburn University is designated to provide administration of the Education Fair program, and agrees to assume all risks thereof, and absorb any losses, and to share 40% of any profits with AAR.

Section 5.3. Summer Meeting (9/19/08)
(A) The summer meeting of the Board of Directors shall be at such location as set by the Executive Committee. Summer meeting registration fees shall be set by the Executive Committee, with discounts provided for spouse registration. Past Presidents receive a complimentary registration provided they register prior to the date fees increase. (9/19/08)

(B) Staff is responsible for making arrangements, commitments, or entering into any contracts, even temporarily, on behalf of the Alabama Association of REALTORS®, Inc. with regard to the Summer meeting. A program proposal which takes into account committee input should be presented by staff to the Executive Committee for approval.

(C) Trade Show:
If a trade show is held in conjunction with the Summer Directors Meeting, institutes, societies, and councils affiliated with the NATIONAL ASSOCIATION OF REALTORS® will be eligible for a fifty percent (50%) discount off the published exhibitor fee for booth space (the discount does not pertain to additional services requested such as electricity, phone lines, etc.)

Section 5.4. Annual Convention (9/19/08)
(A) Registration Fees: Convention fees shall be set by the Executive Committee, with discounts provided for spouse registration.

(B) Late Registration Fees/Refunds: Late registration fees shall go into effect on August 1 annually; and no refunds shall be issued for any cancellation received after the Friday before convention due to contracts with providers.

(C) Convention Activity Awards: Convention activity awards are under the jurisdiction of the Information & Member Services Committee. (1/11/96)

(D) Awards Luncheon - Dinner: All awards shall be given at the Awards Luncheon, except the REALTOR® of the Year Award and the David D. Roberts, Sr. Award, which shall be given at the last evening Dinner. (1/18/95)

(E) Former Presidents as Hosts: Reserved Seating Former AAR Presidents and their spouses shall serve as hosts for NAR guests and special dignitaries. Former presidents and spouses may have reserved seating at all activities.

(F) Trade Show:
If a trade show is held in conjunction with the Annual Convention, institutes, societies, and councils affiliated with the NATIONAL ASSOCIATION OF REALTORS® will be eligible for a fifty percent (50%) discount off the published exhibitor fee for booth space (the discount does not pertain to additional services requested such as electricity, phone lines, etc.) (7/1/95)

Section 5.5. Meeting Administration
It shall be the duty of the Executive Vice President and his staff to administer all logistical, contractual, financial, and other management functions in carrying out the conferences, conventions, education courses, and other events of the Association, taking into consideration the overall program plan recommended by the respective committee. (1/11/96)

Section 5.6. Professional Standards Seminar
Annually there shall be a minimum of two regional professional standards seminars, each to be taught by an instructor who received NAR procedural training, and to be taught at Leadership Conference and other areas of the state where demand exists. (1/15/98)

SECTION 6
EDUCATION

Section 6.1. Continuing Education
(A) Under Education Committee Jurisdiction: All state sponsored continuing education courses are under the jurisdiction of the Education Trustees. (6/13/90)

(B) CE Agreements: CE Agreements are authorized with local boards of REALTORS® for administration of various parts of the program. (6/13/90)

Section 6.2. REALTOR® Institute
(A) AAR Exclusive Sponsor: AAR is the exclusive sponsor of GRI courses in Alabama.
(B) Testing: Testing is to take place in each GRI module during the last 30 minutes of each such session. In the REALTOR® Institute Course, a minimum score of 70 percent of the cumulative score of all tests taken during the course is required for passing the course. GRI retake or makeup work must be done within one year of the course. (9/88)
(C) Minimum Standards for Instructors: The following are minimum standards for instructors who teach in the Alabama REALTOR® Institute (GRI) program: (1/17/90)
1. Each potential instructor shall submit recommendations from three persons who have personally observed the instructor teach.
2. A resume should be submitted which details the instructor's qualifications for teaching.
3. The individual applying should have two years of full-time experience in real estate or in their allied specialty.
4. If the individual is a REALTOR®, he/she must hold any one or more of the designations offered by the Institutes, Societies, and Councils of the NATIONAL ASSOCIATION OF REALTORS®, Inc.
5. The course requirements for GRI instructors shall be the ITI course preparation and course presentation courses or the REEA course preparation and course presentation course. (7/1/95)
(D) The Education Trustees will propose the AAR instructor compensation schedule to the Financial Committee for its approval. (1/15/98)

Section 6.3. Course Co-sponsorships
(A) Requests to Co-sponsor: Societies, institutes, councils, and local boards may propose to AAR any course co-sponsorships.
(B) Terms of Co-sponsorships: In order to be considered for approval, a co-sponsor must agree to pay at least half of the deposit, and to assume responsibility for at least half of any loss, should one occur. In computing the expenses of a course, the direct AAR costs, including assigned personnel time, newspaper promotional space, and similar costs shall be included. Profit sharing shall be based on the same percentages on which risk-taking is shared.
(C) Designated Liaison: For purpose of negotiations and arrangements, the President or Executive Officer of each such board, or the President of each such Institute, Society, or Council chapter shall be the only persons recognized for entering into such agreements. The signature by such official shall be predicated for a statement by which the individual verifies that he or she is so empowered to act.
(D) Local Boards as Sole Sponsor: The local boards and State Chapters of Institutes, Societies, & Councils are allowed the option to act as direct provider of continuing education courses (with the privileges and liabilities that are involved) if they so choose. (6/13/90)
A local board, as a direct provider of continuing education would:
1. work directly with the Real Estate Commission (and would not work through AAR);
2. not have records of the course kept at AAR;
3. assume all liability for the course(s) provided by the Board, Institute, Society or Council.


Section 6.4. Anti-Trust Education
The Education Trustees shall develop an educational program on an annual basis which shall incorporate anti-trust education as a key element. NAR materials on anti-trust provisions shall be made available through AAR and boards are encouraged to use these materials.

Section 6.5. Consortium (1/17/90)
The Alabama Association of REALTORS® will each year pay the annual fee to join the Instructor Training Institute Consortium of other state REALTOR® associations. The Director of Education and one other individual should attend the classes held each year.

Section 6.6. Education Trustees
The Education Trustees shall be comprised of fifteen (15) Trustees. It shall plan and offer a comprehensive program of educational services for the members of the Association. It shall submit a plan of offerings and proposed budget for approval to the Financial Committee, the Executive Committee and the Board of Directors. There shall be separate accounting for the education system. The President annually shall appoint five Trustees for three-year terms, and no Trustee shall serve more than two full terms consecutively. At least one member shall be appointed from each region, and no one region shall have a majority of the Trustees. The President, in consultation with the President-Elect, annually shall appoint the Chair and Vice Chair of the Trustees. All appointments shall be subject to the approval by the Board of Directors, and shall continue at the pleasure of the Executive Committee. (6/10/92)

The Education Trustees shall be responsible for development of any educational offerings (continuing education or otherwise) for the major meetings of the Alabama Association of REALTORS® each year. They shall also be responsible for review of and recommendation of speakers for these offerings. (1/20/2005)

The timetable for their final report to the appropriate committee/staff person is as follows: (1/20/2005)
Leadership Conference September 30 of year prior
Summer Meeting January 10 of same year
Annual Convention February 28 of same year

The Information & Member Services Committee Chair each year shall be an ex-officio liaison to the Education Trustees. (6/10/92)

SECTION 7
FINANCIAL POLICIES & PROCEDURES
Section 7.1. Dues
(A) Regular Dues Amounts
The following is the schedule of dues:
1. Designated REALTORS®: $170 per annum plus an amount equal to $170 for each non-member salesperson in office (9/19/07)
2. REALTORS®, REALTOR-ASSOCIATES®: $170 per annum (9/19/07)
3. Affiliates: Each affiliate firm (at a primary mailing address) will pay state dues of $170 per annum and local dues annually through their primary local association. When joining additional local associations, the same firm shall pay local association dues only with the option of paying state dues and designating an additional contact and mailing address. (9/19/07)

(B) Member Processing Fee
1. There is levied on each new REALTOR® member of the Association a Membership Processing Fee of $50.00. (9/19/03)
2. Any member whose dues are not received within 75 days of January 1 at AAR shall be assumed to have been dropped by the local board and will also be assessed the $50 Member Processing Fee. (9/19/03)

(C) Timely Remittance
Each member Board is expected to remit dues and new member cards on a timely basis by transmitting a statement at least monthly showing what, if any, activity has occurred in the preceding period.

Section 7.2. Contracting and Purchasing
(A) No Conflict of Interest
No officer or employee of the Association shall have any direct or indirect interest in the contracting or purchasing of any good, service, or product. (8/23/90)

(B) Negotiation of Contracts
The negotiation and execution of contracts shall be vested in the Executive Vice President. Only such contracts as are authorized by the budget, the Board of Directors, and/or Executive Committee shall be entered into. (8/23/90)


(C) Purchasing System
There shall be a purchase order system by which goods and services are requisitioned by staff, and by which the best possible product and price are determined, and upon which an order is issued and recorded for subsequent use with a material receipt and invoice. Purchase Order forms shall be maintained by the
Association in continuous pre-numbered duplicate sets. An accounting shall be made for all numbers in the series, with properly voided forms also being kept in a chronological series for one of set. The Assistant Executive Officer shall be charged with verifying that all disbursements are accompanied by a duly executed and authorized purchase order initialed by the Executive Vice President. (8/23/90)

Section 7.3. Investments and Disbursements (01/21/10)
(A) For the purpose of managing investment risk and to optimize investment returns within acceptable risk parameters while maintaining some liquidity, the funds held will be divided into three separate investment pools. The process for determining the dollar amount in each pool is set forth by the Investment Advisory Group. Three investment pools shall be called the “Operating Fund”, the “Operating Reserves”, and the “Long-Term Fund”. All funds of the Association, with the exception of the Operating Fund may be combined for optimizing investment objectives. (10/19/04)

1. Operating Fund. The purpose of the Operating Fund is to provide sufficient cash to meet the financial obligations of the AAR in a timely manner. The maturities on funds shall be limited to one year or less.
a. Checking accounts in U.S. federally insured banks and savings and loans not to exceed federally insured amounts;
b. Money market funds that invest in U.S. Government backed securities;
c. Federally-insured certificates of deposit not to exceed the federally insured limit per account;
d. Direct obligations of the U.S. Government, its agencies and instrumentalities; and
e. Repurchase agreements in conjunction with bank sweep accounts collateralized by U.S. Government obligations.

2. Operating Reserves. The purpose of the Operating Reserves is to provide approximately nine months of operating reserves to meet expenses of the AAR in the event of a significant budget shortfall; to meet the expenses occurring as the result of unanticipated activities; to improve the return on funds held for expenditure over the next one to five years, and; to manage investment risk. The weighted average maturities on funds may be five years or less.
a. Checking accounts in U.S. federally insured banks and savings and loans not to exceed federally insured amounts;
b. Money market funds that invest in U.S. Government backed securities;
c. Federally-insured certificates of deposit not to exceed the federally insured limit per account;
d. Direct obligations of the U.S. Government, its agencies and instrumentalities;
e. Repurchase agreements in conjunction with bank sweep accounts collateralized by U.S. Government obligations;
f. Commercial paper rated A-1/P-1 by Standard & Poor’s and Moody’s; and
g. Corporate notes with a minimum rating of investment grade by one rating service.

3. Long Term Funds. The purpose of the Long-Term Fund is as follows: To set aside funds for capital improvements and legal expenses; To meet the expenses occurring as the result of unanticipated activities, and; To improve the return on funds held for expenditure over the next five or more years. The weighted average maturities on funds may be five or more years.
a. Money market funds that invest in U.S. Government backed securities;
b. Federally-insured certificates of deposit not to exceed the federally insured limit per account;
c. Direct obligations of the U.S. Government, its agencies and instrumentalities; and
d. Repurchase agreements in conjunction with bank sweep accounts collateralized by U.S. Government obligations;
e. Commercial paper rated A-1/P-1 by Standard & Poor’s and Moody’s; and
f. Corporate notes with a minimum rating of investment grade by one rating service.

(B) Disbursements
Disbursements shall be made by checks signed by the Executive Vice President, and one of two designees as authorized by the Executive Committee, or any two of them. No check will be issued except in emergency situations, with less than two signatures. Payroll checks shall require only the signature of the Executive Vice President or his designee as authorized by the Executive Committee. The transfer of monies within a fund shall be performed by the Executive Vice President or his designee. No funds for petty cash at convention/meetings, travel advances, or for any reason shall be made payable to "cash." Checks will be made payable to an individual, who will then be responsible for a full and complete accounting within seven days of meeting/convention/etc. date. At no time will anyone be authorized to use a facsimile signature; nor will they be authorized to sign in the place of any of the signatories. All bank accounts will be approved in advance by the Executive Committee of the Alabama Association of REALTORS®. (10/19/04)

Section 7.4. Travel Reimbursement
(A) Officer and Employee Reimbursement
It is the policy of the Association to budget the following necessary and reasonable travel expenses of its officers and employees: a. The president and spouse to national and state meetings, and within the state as required by the duties of the office. b. The president-elect and spouse transportation, lodging, and food expenses to four national meetings and major AAR meetings. Also includes reasonable travel expenses in state after convention. c. The Executive Vice President and spouse to national and state meetings, as required by the duties of his office. d. Mileage shall be paid up to the IRS maximum allowable rate for authorized officers, and for employees not otherwise reimbursed or provided transportation. (6/10/92)

(B) Voucher
All travel expenses of staff and officers shall be filed on a standard form prescribed by the Executive Vice President, with supporting receipts or verified affidavits for lost receipts. No receipt shall be required for taxis, tips, $5 or less of sundries, or for out-of-state meals less than $10 ($5 or less for in-state meals).
Requests for reimbursement shall be due within ten days of the date of the attended meeting. Travel advances must be accounted for within seven days of returning from an approved trip. No travel reimbursement will be made without total, adequate, supporting documentation. Any unaccounted for charges within the seven day/ten day period will immediately be added to employee's W 2 for the year or Officer's/National Director's 1099. No reconciliation or supporting documentation will be accepted subsequent to the above named period. (8/23/90)

Section 7.5 Accounts and Accounting (9/19/08)
(A) Interim Reports
For purposes of this Financial Policies & Procedures, "Financial Report" shall be construed to be: Balance Sheet and Income Statement for the General Fund, Building Fund, and Legal Action Fund. The interim financial reports shall be maintained on the accrual basis of accounting, as is the annual report. It is the responsibility of the Executive Vice President and the appropriate staff to complete these reports monthly in a reasonable time to allow proper completion of the current payables, bank reconciliations, etc. (8/23/90)

(B) Monthly Report
The Executive Vice President shall make a written financial report and membership report on a monthly basis to the President and Treasurer. The Treasurer shall review these monthly reports with the Executive Vice President. At each regularly scheduled meeting of the Executive Committee, the Executive Vice President and Treasurer shall make available to the Committee the current detailed financial information for their review. (1/11/96)

(C) Report to the Directors
Each year at the pre-set Board of Directors meetings, a current detailed financial statement shall be provided to the Board of Directors along with schedules as necessary for further explanation or clarification. (8/23/90)

(D) Annual Report
The Audit Task Force of the Association is responsible annually for overseeing the Annual Audit, assisted by the Executive Vice President and appropriate staff. It shall be the responsibility of the Audit Task Force to see that the audit is completed in a timely fashion, with the Annual Report being available prior to the State Summer Meeting for proper review by the Audit Task Force to make recommendations for approval/changes to the Executive Committee, and then to allow for the proper review of the Executive Committee in time for their presentation to the Board of Directors’ Meeting at the State Summer Meeting. The Annual Report shall be addressed to the Board of Directors and presented at the State Summer Meeting, and be available for inspection by any member during regular office hours at the AAR offices. (1/20/2005)

The auditor's written communication of reportable conditions shall be addressed to the Audit Task Force with copies furnished to the Executive Committee and Executive Vice President. It shall also be the duty of the Audit Task Force to meet with the CPA at the completion of the audit to discuss any problems or weaknesses in the Association's accounting system discovered during the audit, and report findings to the Executive Committee. (1/11/96)

(E) Financial Committee
The Financial Committee of the Association shall be made up of the Executive Committee. After the June 30 financial statement has been fully completed, the Financial Committee shall meet for purposes of drawing up a comprehensive budgeting plan of work to enable a complete budget to be presented to the Board of Directors at the Annual Board of Director's Meeting. (1/11/96)

Section 7.6. Operating Reserve
An operating reserve of at least nine months, as recommended by the American Society of Association Executives, shall be established and maintained at such point as current and immediate future obligations are satisfied. (10/19/04)

Section 7.7. Recurring Appropriations
There shall be provided in the Annual budget an amount up to $7,500 for travel of the Chairholder of Real Estate, as approved by the Executive Committee. (8/23/90)

Section 7.8. Insurance
The Finance Committee shall annually review property insurance, casualty insurance, and liability insurance on the building and furnishings owned by the Association. (7/3/91)

Section 7.9 Distribution of Reserves (9/19/08)
The Executive Committee, after completion and receipt of the Audited Annual Report, shall designate, at their discretion, any surpluses to be transferred to the various reserve accounts. Such transfers shall be reported along with the Annual Report. (10/19/04)

SECTION 8
CURRENT LEGISLATIVE POSITIONS
(To be inserted annually, effective January 1, following approval by the Board of Directors at the September meeting).

SECTION 9
AWARDS

Section 9.1. REALTOR® OF THE YEAR
This award recognizes the REALTOR® who has contributed the most to the real estate profession, to fellow REALTORS®, and to the community at large during the career of the nominee.

(A) Eligible Candidates
All REALTORS® selected during the year by their local boards as REALTORS® of the Year. The incumbent president of the Association is ineligible during year of service. (1/1/89)

(B) Nominations
Nomination forms given to boards. Only one nomination per local board.

(C) Selection
A Committee, comprised of past state REALTORS® of the Year, the most recent ROY being the chair, will evaluate each candidate based upon an established point scale. The score for each candidate, whose identification will be hidden by AAR staff liaison, will be submitted to the AAR staff liaison by the second Thursday, following the August 1 nomination deadline. Nominee's final scores are the sum of cumulative percentage points from each category. Therefore, no total score can exceed 100 percent. The AAR staff liaison will determine the five nominees receiving the highest scores. Should the score of the nominee with the

highest score be equal to twice the score of the next highest score, or higher, then that nominee will become the Realtor® of the Year. If the first place nominee does not receive the amount of points to meet these criteria, then the REALTOR® of the Year committee will confer, by means determined by the chair, to select the REALTOR® of the Year from the top five candidates. (09/23/2009)

(D) Deadline
Nominations are due in the association office by August 1.

(E) Awarded
Annual Convention

Section 9.2. DAVID D. ROBERTS AWARD
This award is given in honor of David D. Roberts, Sr., a distinguished Alabama REALTOR® who served as president of NAR in 1985.
It recognizes the member who has been a REALTOR® over a period of at least twenty years and who has contributed greatly to the Alabama Association of REALTORS®, the NATIONAL ASSOCIATION OF REALTORS®, and the REALTOR® member’s local board. (9/11/98)

(A) Eligible Candidates
All REALTORS®, except those who: 1) comprise the incumbent AAR Executive Committee or 2) current local board nominees for REALTOR® of the Year.

(B) Nominations
Forms printed in tabloid and mailed to local boards.

(C) Selection
Chosen by Awards Task Force. Ratified by the Executive Committee. (1/11/96)

(D) Deadline
Nominations are due in the association office by August 1.

(E) Awarded
Annual Convention

Section 9.3. ROBERT JEMISON AWARD
This award is given in honor of Robert Jemison Jr., the first Alabama REALTOR® to serve as president of NAR in 1926.

It recognizes the long and valued association service of REALTORS® or REALTOR-ASSOCIATES® for a minimum of fifteen years to the Alabama Association of REALTORS® and their local board, and who have never served as AAR President, President-elect, Treasurer or Secretary. (9/5/97)

(A) Eligible Candidates
All REALTORS® who have never served as an elected state association officer.

(B) Nominations
Forms printed in tabloid and mailed to local boards

(C) Selection
The winner will be chosen by the Awards Task Force. (09/23/2009)

(D) Deadline
Nominations are due in the association office by August 1.

(E) Awarded
Leadership Conference

SECTION 9.4. ROBERT C. MEEKS ARPAC AWARD (9/11/98)
This award is given in honor of Robert C. Meeks, an Alabama REALTOR®, who was ARPAC Chairman twice and led AAR to become one of the most involved and successful associations in state and federal governmental and political affairs.

It recognizes the local board that aggressively defends and promotes REALTOR® legislative interests, reaches and maintains favorable communications with elected officials and surpasses all others in ARPAC support as determined by the ARPAC Trustees.

(A) Eligible Boards
All REALTOR® boards that demonstrate effective and recognized activity supporting REALTOR® legislative issues and sustain a high level of involvement in governmental affairs and especially in ARPAC fundraising.

(B) Nominations
Forms printed in tabloid and mailed to local boards and nominations can be made by any member, committee or local board.

(C) Selection
This award will be given to one board annually. The winner will be chosen by the ARPAC Trustees the first week in December each year.

(D) Deadline
Nominations are due in the association office by November 30.

(F) Awarded
Leadership Conference

Section 9.5. Alabama REALTOR® Honor Society
This award recognizes member involvement and achievement at all levels of the REALTOR® organization
(A) Eligible Candidates
Any REALTOR® who meets or exceeds the point criteria established on the nomination form by the Awards Task Force. (1/11/96)

(B) Nominations
Forms printed in tabloid and given to local boards.

(C) Selection
The AAR staff liaison for the Awards Task Force will verify the total points on each nomination form. Copies of the forms will then be sent to the Awards Task Force Chair for final approval. (1/11/96)

(D) Deadline
Nominations are due in the association office by December 31. (1/23/03)

(E) Awarded
Leadership Conference (6/19/93)

(F) An Alabama REALTOR® Honor Society pin will be awarded to each association member who meets or exceeds the point criteria established on the nomination form for three years (does not have to be consecutive years). The pin will be awarded on the third year the member qualifies. The pin will be given one time only. (1/18/95)

Section 9.6. HONOR BOARD
All local boards that fulfill a specific list of activities and achievements become an Honor Board for one year. NAR's list will be utilized.
(A) Nominations
Honor Board checklist will be given to local boards. Each board will complete the questionnaire and return to AAR.

(B) Selection
The AAR staff liaison for the Awards Task Force will verify the total points on each nomination form. Copies of the forms will then be sent to the Awards Task Force Chair for final approval. (1/11/96)

(C) Deadline
Nominations are due in the association office by December 31.

(D) Awarded
Leadership Conference

Section 9.7. CONVENTION ATTENDANCE
There shall be awarded to the small, medium, and large board, which has the highest percentage of REALTOR® and REALTOR-ASSOCIATE® membership the "Convention Attendance Award." The winner will be determined based on registrations as of the time the late registration penalty goes into effect. A board winning the trophy three years consecutively shall keep the trophy.

(A) Nominations
No nominations are necessary. AAR records will be used to determine winner.

(B) Selection
Winner chosen based only on percentage attendance.

(C) Deadline
Registrants will be counted through August 31. (06/13/00)

(D) Awarded
Annual Convention - Please note that any board that wins the convention attendance trophy for three consecutive years shall keep the trophy and a new one shall be provided to rotate.

Section 9.8. OMEGA TAU RHO AWARD
This award recognizes past contributions of REALTORS® to the NATIONAL ASSOCIATION OF REALTORS® and its affiliated institutes, societies and councils.

(A) Eligible Candidates
Officers or directors of the NATIONAL ASSOCIATION OF REALTORS®, including members of the Executive Committee, elected officers of any institute, society or council, or governors or directors thereof, and presidents of state association. Also eligible are staff members of the NATIONAL ASSOCIATION OF REALTORS® with 10 years of service, except the executive vice president, senior vice presidents, comptroller and general counsel who are eligible after one year. Candidates may also be nominated from state REALTORS® of the Year, REALTOR® Emeritus of the National Association, honorary members and members who have given outstanding service to the National Association of REALTORS® as named by the Executive Committee of the Alabama Association of REALTORS® and approved by the Awards Task Force. (1/11/96)

(B) Nominations
Local boards may use the Omega Tau Rho nomination sheet to submit nominations to AAR.

(C) Selection
Recipients will be chosen by the Awards Task Force. (1/11/96)

(D) Deadline
All nominations are due in the State Association office by August 1.

Section 9.9. REALTOR® EMERITUS
This award, which is a constitutionally authorized award, is bestowed on individuals who have maintained 40 cumulative years of membership in the NATIONAL ASSOCIATION OF REALTORS®.

(A) Nominations
Local boards should request nomination forms from the National Association. All nominations must then be forwarded directly to the NATIONAL ASSOCIATION, with a copy sent immediately to the State Association.

(B) Selection
REALTOR® Emeritus status is voted upon by the NATIONAL ASSOCIATION'S Board of Directors.

(C) Deadline
When approved for Emeritus status, the REALTOR® is also enrolled in the Omega Tau Rho honorary fraternity. Thus, to be honored with the OTR recipients at the state convention, the Emeritus nomination form should be submitted to NAR sometime in March, in order for the NAR Board of Directors to vote on it at its mid-
year meeting. Remember, a copy of the nomination must be sent to the State Association.

(D) Recognition
The REALTOR® Emeritus plaque and 40-year pin are awarded at the local board level. The State Association recognizes the Omega Tau Rho status.

Section 9.10. ARTHUR B. POPE EDUCATION ACHIEVEMENT AWARD (08/05/1999)
(A) Purpose
In June 1984, the Board of Directors passed a resolution calling for the annual recognition of a member for his or her contribution to and participation in education programs and activities. In July 1991, the Board voted to name this award the Arthur B. Pope Education Achievement Award, as a fitting memorial to this past AAR President who so strongly advocated REALTOR® education.

(B) Qualification
An established point system, which is annually reviewed by the Education Trustees, is used to determine a member’s participation in and contribution to real estate education programs and activities. Points will be accumulated from January through December each year. ALL ACTIVITIES FOR WHICH POINTS ARE AWARDED MUST OCCUR DURING THIS QUALIFICATION PERIOD. Qualification forms will be printed in tabloid and given to local boards/associations for distribution. Qualification forms must be submitted to the member’s local board/association on or before December 15. No later than December 31 each board/association must submit to AAR the qualification form of their member with the most points. This member becomes the local board/association’s Arthur B. Pope Education Achievement Award nominee. Only one nominee per local board/association will be accepted.

(C) Recognition
The Education Trustees will name the local board/association nominee with the most points as the recipient. The recipient will be recognized during Leadership Conference each year.

Section 9.11. Manie Barbour Association Executive Professional Excellence Award
This award is named for Manie Barbour, who has served many years as a real estate professional and has distinguished herself in her service as an association executive for the Tuscaloosa Association. It recognizes a REALTOR® association executive who has exhibited consistently outstanding service to both Alabama REALTORS® and to staff members in Alabama’s local associations over a long period of time. This award shall be the highest honor bestowed by AAR on an
association executive.

(A) Eligible Candidates
Any local REALTOR® association executive in the state of Alabama who has served the REALTOR® organization for at least 7 years and who has not previously received this award. (1/22/2004)

(B) Nominations
Nominations must be made in writing and received by AAR by September 1. The nomination should be confined to the front of one page and should include the following information on the nominee: name, association, total length of employment, length of employment in current position, qualifications, community service, professional education, specific achievements, participation in REALTOR® organization activities, other information and name of nominating individual. (1/22/2004)

(C) Selection
The award will be chosen by secret ballot from a vote taken by those present at the fall Association Executive’s meeting. The nominee with the majority of votes is the recipient. The votes will be counted, verified and certified by a person present designated by a majority vote of the attendees. The recipient will be kept secret until it is awarded. (1/22/2004)

(D) Awarded
This award will be presented at the Leadership Conference. (1/22/2004)

Section 9.12. Above and Beyond Award
To recognize the extraordinary efforts of a member who has devoted countless hours unselfishly on an issue or project for the overall good of the Association and its members. (9/13/02)

(A) Eligible Candidates
Any member who has gone above and beyond regular volunteer efforts by successfully handling an unusual association project, issue, challenge, etc.

(B) Nominations
There shall be no nomination process for this award.

(C) Selection
The Executive Committee will determine when it is appropriate to name a recipient of this award.

(D) Awarded
The unique nature of this award precludes how frequently it will be presented. When presented, the award will be presented at the Annual Convention, although circumstances may indicate presentation at either of the two other annual Association meetings.

Section 9.13. Mickey Phillips’ REALTORS® for Children Award
To recognize the efforts of a member who has devoted time and resources to unselfishly invest in children through projects or programs focusing on the needs of children.

(A) Eligible Candidates
All members who have personally succeeded in making a positive difference in activities focusing on helping children.

(B) Nominations
Nominations must be made in writing and received by AAR on or before August 1. The nomination should include the following information on the nominee: name, association, identify the nominee’s community service with children, information pertaining to the nominee’s community service with children, any documentation and the name of the nominating individual.

(C) Selection
The recipient will be chosen by the Awards Task Force.

(D) Deadline
All nominations are due in the State Association office on or before August 1.

(E) Awarded
Leadership Conference

SECTION 10
INFORMATION & MEMBER SERVICES (9/19/08)
Section 10.1 Products and Services
Group Discounts
The Executive Vice President is to assist the Information & Member Services Committee with negotiation of programs for new or continuing member services, buying programs, etc., which help members, and may, as an alternative benefit, provide non-dues income to AAR, and promote affinity and group discount programs available through NAR. (Refer to 7.2. (B)) for authorization for contracts). (9/19/08)

Section 10.2 AAR Member Service/Product Provider Policy (9/19/08)
Classification as an AAR Member Service Provider requires the majority vote by members of the AAR Information & Member Services Committee at an official meeting, after review and approval by AAR’s attorney of any proposed provider contract/agreement. (9/19/08)

A marketing agreement signed by the appropriate organization and association representatives should include program details, liability issues, entitlements and
requirements of both parties.

Section 10.3 AAR Publication Policies and Stylesheets
It shall be the duty of the Executive Vice President to assign staff management of the editorial and business operation of Association publications, which implement the policy and procedures, set forth by the Information & Member Services Committee